Five Ways To Take Your Business Paper Free

Thomas Fox is president of Tech Experts, southeast Michigan’s leading small business computer support company.

If you’re a small business owner, chances are you always have one eyes on your operating costs and the best way to reduce or eliminate extra expenses and improve staff efficiency.

One great way in which you can gain some great cost savings is by eliminating paper.

Paper-based tasks increase storage, postage, and compliance costs and can be a major overhead for modern-day businesses.

Here are five ways you can reduce paper usage and save yourself some cash in the process.

Smart Project Management

Traditionally, the process of managing company projects that involve different departments and multiple people generates massive amounts of paperwork.

More contemporary organizations are taking the smart project management approach through the use of cloud-based solutions, such as Basecamp, Asana or Trello, which allow you to ditch the paper while running a project online with unlimited users.

Electronic Payroll

Rectifying payroll issues costs half of all small business an average of $850 annually. Using decent payroll software reduces the errors and facilitates paperless processing. An electronic payroll system automates all the manual calculations such as tracking hours worked, calculating salaries, and filing taxes.

Salaries can also be paid electronically rather than printing checks or visiting the bank.

The additional benefits of electronic payroll include self-service functionality, and allowing staff to view their payroll data, such as personal details, tax deductions and pay slips online from any device.

Receipts and Invoices

Eliminate paper (and postage costs) by offering customers the option to receive electronic receipts either by email or text.

Your customer will then have it for future reference. Ask suppliers to issue and email digital invoices, which you can save into your accounting software.

Cloud Storage

Small businesses spend a lot of money to purchase, fill and maintain filing cabinets!

Switching to cloud storage can reduce most of this cost as many services, like Dropbox, offer a free allowance.

Most cloud-based options also allow you to organize documents into separate folders.

Customer Relationship Management (CRM) Software

CRM software can reduce the extent to which you rely on paper to store and track customer details, purchase orders, quotes and other correspondence.

Features include the ability to store customer data and interactions, manage staff details and vendors, and store documents.

The Cloud Can Propel Your Small Business To The Next Level

The cloud has changed the way we do business and allows small enterprises to connect better with customers and innovate more rapidly. Organizations are moving more and more of their business operations to cloud-based platforms in a bid to take advantage of the speed, flexibility, and engagement opportunities these applications offer.

But what exactly do you stand to gain from embracing the cloud?

Speed
The cloud is helping businesses to bring new products and services to market much faster than ever before. As opposed to internal budgets and red tape to get a project prioritized, more and more organizations are turning their attention to the cloud to get things done.

Enhanced customer engagement
Data is big business in the contemporary business world, and an estimated 54% of the world’s top firms use big data to market, target, and retarget their products and services. The cloud is offering SMBs an ideal mechanism by which it is possible to connect more closely with customers to understand their behaviors and what they need.

A flexible system
Using the cloud is far from an all-or-nothing investment. In fact, most cloud-based service providers allow you to scale your usage in accordance with your business needs. If your data storage needs start off small, you can secure a suitable plan for what bandwidth you will actually use and then gradually upgrade the plan as your needs change. This means you can avoid large initial capital investments and simply pay a monthly fee that is aligned with your consumption.

Five Ways Cloud Computing Can Improve Your Business

Thomas Fox is president of Tech Experts, southeast Michigan’s leading small business computer support company.

Regardless of the size of your business, you can harness the power of the same high-tech tools used by Fortune 500 companies, thanks to cloud-based technology.

According to recent studies of small- to medium-sized businesses, those using cloud computing greatly outperformed those that didn’t. One study showed an average of 26% more growth and 21% more profitability for small- to medium-sized businesses using cloud computing over those that only had their heads in the clouds.

Here are five concrete ways the cloud can help your business:

Reduced costs
Cloud computing eliminates the need for a large IT department. With the data centers located off-site, your business is not responsible for the electricity to run, maintain, or periodically upgrade those servers. The money saved by using cloud computing can then be redirected into growing your business or marketing to new clients. [Read more…]

How Cloud Computing Can Benefit You

Michael Menor is Vice President of Support Services for Tech Experts.

Is your business using the cloud in 2016? If not, you should know that it’s a great tool that’s designed to help your business better manage its data and application deployment.

However, the cloud can be used for so much more and it’s quickly becoming an indispensable tool for SMBs.

Here are four ways that cloud computing is changing the way that small businesses handle their technology:

Data Storage
The cloud is a great way to share data among your entire organization and deploy it on a per user basis.

Businesses can store their information in a secure, off-site location, which the cloud allows them to access it through an Internet connection.

This eliminates the need to host your data internally and allows your employees to access information from any approved device through a secure connection, effectively allowing for enhanced productivity when out of the office.

Microsoft Office365
Access Office from anywhere; all you need is your computer – desktop, laptop, tablet, or phone – and an Internet connection.

Since the software is running in a data center, you just connect to the Internet to access the software.

Another benefit to this is that you have a central location for all your data. If you need to make a change to an Excel spreadsheet from your tablet and you share the file with your colleague, they will be able to view the changes that you just made.
Gone are the days of emailing files between members of your team and losing track of the most up to date file version.

Virtualization
The cloud can be an effective tool for virtualization, which is a great method for cutting costs for your business. By virtualizing physical IT components, you’re abstracting them for use in the cloud. This means that you’re storing them in the cloud.

Businesses can virtualize servers, desktop infrastructures, and even entire networks for use in the cloud. Doing so eliminates the physical costs associated with operating equipment, allowing you to dodge unnecessary costs and limit the risk of hardware failure. For example, you can deploy all of your users’ desktops virtually from the cloud so you don’t need to rely heavily on more expensive workstation technology and can instead use thin clients. Simply log into your company cloud and access all of your applications and data on virtually any Internet connected device.

Backup and Disaster Recovery (BDR)
A BDR device relies on the cloud to ensure quick and speedy recovery deployment. The BDR takes snapshots of your data, which are sent to both a secure, off-site data center and the cloud.

From there, you can access your data or set a recovery into motion. If you experience hardware failure, the BDR can temporarily take the place of your server, allowing you ample time to find a more permanent solution.

The cloud is crucial to the success of a BDR device, simply because the cloud is where the BDR stores an archive of its data.

My Predictions For The Top Security Threats Of 2016

Thomas Fox is president of Tech Experts, southeast Michigan’s leading small business computer support company.

The year 2015 certainly saw its share of unusual technological security breaches, ranging from the Ashley Madison hack to controlling Jeeps from afar.

With the ever-growing breadth of technology services and gadgets, the opportunities to exploit them grows as well.

These are my predictions for the top security threats for the coming year:

Cloud Services
While cloud services solve countless storage and file-sharing issues for businesses, they also amass huge amounts of sensitive information in a single spot. We expect to see hackers try to sneak past the security measures in place on these services to hit paydirt on business data.
[Read more…]

The Importance Of Centralized Storage

Scott Blake is a Senior Network Engineer with Tech Experts.

Do you know where all of your data is? Is the file you’re looking for saved to workstation-01 or workstation-12? What happens when a user deletes a file you need from their workstation? What happens if your workstation dies?

If you’re a business owner or manager and have trouble answering those questions, centralized storage of your data may be your answer.

You can remove the stress of accidental deletions, have direct mapped access to your files, secure your data from intrusion and, most importantly, make it easy and simple to back up your data.

Centralized storage can include an external hard drive, USB flash drive, NAS (Network Attached Storage) device, cloud environment, or storage on a server. The best method is determined by your business structure.

Smaller businesses may opt for simple external devices attached to a workstation or a NAS device to save and back up their data. Simple external devices such as larger-sized USB flash drives and external hard drives are a low-cost solution.

NAS devices cost more, but they are useful additions to business networks. Most mid-ranged NAS devices offer raid levels 0, 1, and 5, so they can be customized for speed or data protection.

Some NAS devices are running a server-style operating system that will integrate into your existing AD. This will offer additional security features over a simple external hard drive or USB flash drive.

Businesses and home users that opt for the simple and least expensive method need to be very diligent about their data. Smaller devices are more susceptible to theft and damage.
They also tend to have shorter lives than other more costly methods. Should you go this route, make sure you maintain backups of your data and immediately replace your device at the first sign of possible hardware failure.

Data recovery from a simple solution device may not always be possible and it can become very costly to try.

Closeup of open hard driveLarger businesses will want to opt for on-site storage with network drives and backup solutions in place. Or they may want to invest in the cloud for a storage. Most medium-to-large scale businesses already have some form of a network server and backup in place, so all that may be needed is additional hard drive space or the creation of folders to house data.

You may also want to install a dedicated server for just data storage and possibly to handle your printing management. Cloud-based storage can be costly depending on the amount of data that needs to be stored, the security level, and the number of simultaneous connections to your data.

Cloud-based methods tend to be best as a secure backup option, but can be used for raw storage. With web-based access, all your employees need is an Internet connection to access their data.

Both on-site server storage and cloud storage offer strong backup options, the ability to restore deleted files, ease of access from off-site locations, and the sharing of files and folders across a wide area.

Whether you choose to go with a low-cost simple solution or a more robust solution, centralized storage brings peace of mind that your data is accessible and secure.

Your business will become more efficient and streamlined just by maintaining your data in one easy-but-secure location for your employees to access.

For more information about implementing centralized storage in your business, call the experts at Tech Experts: (734) 457-5000.

(Image Source: iCLIPART)