MS Office

In the workplace, some would say there is nothing as important as ensuring your productivity. Working with computers is likely a part of your job to some degree. If you are working in an office setting, you likely spend a large amount of time on computers.

There is no doubt a difference in daily tasks between different fields, but there are also many similarities. No matter your industry, you are likely familiar with Microsoft Office programs. Excel, Word, and Outlook are the most commonly used software from the Microsoft Office suite.

Microsoft Office is not cheap. Many businesses will use their current version until it is no longer supported. If 30 users need a new version of Office or a subscription, it has been more cost effective in the past to purchase a copy of the program to use for years until the software becomes unsupported.

This is all going to change. Recently, Microsoft made the announcement regarding the newest version of Exchange Server, their mail server platform.

“This is going to be a version of Exchange that will only be available with the purchase of a subscription,” said Greg Taylor, director of product marketing for Exchange.

This applies to Exchange server, but also applies to Office as they try to move to a month-to-month, pay-as-you-go service. Email hosting and all of your apps are now something you can’t own.

This can result in one of two things, depending on your business. It could be the perfect time to start moving your employees over to the month-to-month model if they aren’t already subscribed.

Alternatively, it can be a burden on someone who will need to switch many users to the pay-by-month model. Microsoft wants the recurring revenue generated in a subscription service, and they don’t mind forcing you into it.

While the announcement came originally involving Exchange server, the end result is the same: Microsoft will make you switch, and it won’t be a choice anymore. For Exchange, 2019 Exchange server will be the last in the line that you can purchase and own.

Once that is out of the support window, you would need to move your licensing to the new subscription model.

As this applies to Office as well, many people may worry about when the changes will need to occur. The changes will not need to be made any time soon if you just purchased, say, Office 2019. You will have a few more years (likely three to four, based on past end of support dates) before you have to pull the trigger.

However, users holding out with Office 2013 will have to make a decision a lot sooner as the security updates end.

The switch to a subscription model is for Microsoft’s benefit. Assuming you used your Office software for five years, you will end up paying more for the new subscription service over those five years.

On the other side of things, you will always have the newest version of Office available to you as every major update and every new version is included.

While it is not an immediate concern, you should start to consider what your Office needs are as time moves forward. Like the rest of the world, Microsoft is always changing.

by Jeremy Miller, Technician
The arrival of the new Office Suite is upon us. There are myriad of new features and experiences in Office 2013.

A new Office suite means there are upgrades, new features and tools to learn the locations of. Thankfully Microsoft has done their homework before putting out this Edition of Office.

Microsoft Office will be released later this month. Microsoft has paid attention to what customers want while developing this suite without sacrificing what they need.

Microsoft has mildly changed the user interface to a “Windows 8 Style theme with the option to make slight customizations to make your Office experience more personal.

Office will be available in either a local installation or through Microsoft’s Office 365 service for a monthly fee.

Microsoft has integrated the ability to sign in directly to Office using your Microsoft Account credentials.

This is one of the ways that Microsoft has integrated Office with the cloud. Logging into Office allows you to save any file from Office directly to your Microsoft SkyDrive with the cloud-storage included with all Microsoft Accounts.

You can also add additional locations for online storage or share your documents directly to social sites like: Twitter, Facebook, or LinkedIn.

Another new aspect of Office is the ability to integrate apps into all products in the Office suite.

You may have been familiar with this feature if you have used Outlook 2010. You may now add apps to one of the programs in the Office 2013 suites.

Also when you launch any one of the programs in the Office suite you will now open a landing page that will ask you what type of document that you wish to create from a blank document to anyone of the many templates included.

Microsoft has released the Application Programming Interface (API) for Office 2013, this will allow software developers to write applications that will integrate directly into Office.

This will give you the ability to customize Office to any company’s specific needs. The developer then has the ability to publish and sell their apps on the Office and SharePoint store.

This gives Office 2013 a flexible lifecycle since the software will be constantly growing and integrating new useful features.

In Office 2013 there is a tool available to measure your usage across the entire Office suite. This will be useful if you need to identify the most used solution or to create macros to increase the workflow that a user can handle.

One of the largest improvements in Office is within Word. Microsoft has finally included in its own software the ability to read, modify and create Protected Document Files (PDF). Until now you were required to download a PDF reader such as Adobe Reader to view PDF files.

Office has been modified to create a more stable user experience. Since you now sign into Office it will remember your preferences, settings, and files.

This will make your Office experience similar on every computer or device that you use. As long as you have saved your documents to the cloud you will be able to access them from any computer with an Internet connection.

If you are interested in upgrading to Office 2013 then please contact us. We can give you a better idea if upgrading is the best option for you or your organization. We can also help you plan and implement the migration if you choose to upgrade to Microsoft Office 2013.