TechTidBit - Tips and advice for small business computing - Tech Experts™ - Monroe Michigan - Page 47 of 100

Anti-Virus Advice For Your Small Business

August 15, 2016

Brian Bronikowski is a field service technician for Tech Experts.

Anti-virus has always been a major concern for users at all levels. From trojans and keylogging programs, to ransomware and malicious software, there is always a new threat on the table.

When we purchase an anti-virus software, there is a certain feeling of security we expect to have, that there is no worry when it comes to those malicious attacks. That’s what the money goes towards. The problem is that sometimes anti-virus actually does quite the opposite.

In a recent study, household name Symantec (Norton) was labelled with multiple critical vulnerabilities that in fact make the system less secure than if it was running without an anti-virus program.

One would hope that a company of this size would be able to resolve these before they’re discovered — or at the very least, promptly look for ways to clean up their act. Unfortunately, Symantec wanted to put on the brakes and wait before patching these flaws that affect every product associated with the company.

Most of the affected systems have been patched since the first reports from June. When you see a report like this and pair it with the performance-degrading effects large anti-virus companies impose, it becomes a simple question: what do you do?

There are a multitude of protection software on the Internet and in-store. Some of these will go back and forth in terms of highest rankings. Some are big brands that are pre-installed on most computers. Others are less well known, but gaining ground. It’s all about finding the right one for you.

More often than not, we will see the likes of McAfee and Norton on systems. These are loaded for you when you buy a new system and will start as a trial. Users will often purchase the system instead of going through the arduous task of properly removing an anti-virus program.

The problem here is that generally the user will purchase whatever is “recommended” which will often be an entire security suite. These will bring a low-end computer to a halt and greatly degrade the mid-range and higher end computers.

It is important to stay away from the big names like these as there is little innovation and plenty of flaws. Some of these flaws may be performance alone and others are security flaws.

Some of the lesser known programs are often times a good alternative. With these, it’s always good to look at any recent vulnerabilities or complaints users have had.

Some protection systems have deleted files or overwritten system files in the past. Research is important for these situations. That said, common free programs, such as AVG and Avast, are found on millions of systems.

Keep in mind, most free protection softwares have one catch or another. Spam-like interfaces that constantly ask for purchase or the requirement for manual scanning are the most common culprits. If you are able to stay on top of things, these can work out well enough.

Unfortunately, most users are unable to due to the workload given to them. Protection ends up being an afterthought; one that can cost a lot more than the software itself. There is one nearly foolproof way to get rid of these worries for good: allowing professionals to take care of your protection.

Tech Experts is able to supply a managed anti-virus that is inexpensive, well-reviewed, and kept up-to-date with the latest virus definitions. We are able to install it in both home and business environments.

With that in mind, it’s an easy choice when picking what you want to shield you from the dangers of the digital world.

Is It Ever A Good Idea To Share Your Password?

August 15, 2016

Luke Gruden is a help desk technician for Tech Experts.

There are times when it can be tempting to share account information or give a coworker access to files and programs to streamline processes. Other times, you might be away from the office and someone may need something on your Windows.

There are many reasons why workers would want to share accounts and passwords that would be in good faith and, on the surface, best for business. Should this be allowed and acceptable in a work setting? The short answer is no, and for several good reasons.

As much as it would seem that sharing passwords and credential information could help workers, this can lead to poor habits and huge security vulnerabilities. All it takes is for one person to write a password down for another person to read it.

It is common for someone using social engineering to go into company buildings and look for sticky notes, note pads, or files on desktops with passwords and account information on them. This way, they have the means to steal company information.
Even worse, it will look like the user account that was used to steal information was the one stealing information instead of the thief.

Another common event at some work places is that some workers will use their coworkers account to do something risky, so if anything happens, the account holder is the one in trouble and not the person borrowing their account.

backup When it comes down to the pressures of keeping a job or to work towards promotions, it can be surprising what some people might resort to in achieving their goals.

Sometimes, a person sharing an account might make a mistake and mean no harm, like deleting some important files on accident or click something they didn’t know about in an area of the computer they normally do not have access to.
This would also look like the account holder made the mistakes and not the actual person. There is a reason why certain people have access to certain drives, websites, and programs. Permissions and restrictions should be respected.

Your Windows account and email are your unique fingerprints and they should be protected. Everything you do on a computer is recorded in event logs and possibly on other monitoring systems on the network. Your account information should serve you as well as prove the work you have done.

It may be tempting to share account information, but there are alternatives. If a coworker needs access to a program or website, let IT know.

If the coworker really needs access for their job, then your manager and IT will change permissions to allow them access and they’ll no longer have to ask for your password.

What about if they need to work on files that you are working on? Your IT can setup a network drive and enable access for both you and your coworker so that files can be edited and changed freely without ever logging into each other’s accounts.

There may be many other reasons as to why people may want to share their account information, but chances are, there are alternatives that your IT can implement so that no one’s personal credentials are given out. Keep your account your own and there will be no unnecessary risk or possible security threat out in the open. If you have security or user concerns or would like to develop a permissions plan, we would be happy to help. Give us a call at (734) 457-5000.

(Image Source: iCLIPART)

Guest WiFi: Improves Security And Customer Satisfaction

August 15, 2016

Mike Simonelli is a network technician for Tech Experts.

One of the first things I look for when I enter any establishment is the WiFi network. My laptop needs it. My phone needs it. I need it. It comes as a shock to me in the rare circumstance that I can’t find one or, worse yet, when I do find one but I am denied the network password.

Usually when this happens, I am there as a consumer. This annoyance is even more frustrating for people that are visiting for business such as vendors, consultants, and clientele.

Such people rely on Internet access to communicate with their own offices via e-mail and instant messaging or remote access to product databases and other information.

These frustrations can be avoided by the addition of a guest WiFi network and can even benefit your own existing WiFi network. Adding a guest network to an existing WiFi infrastructure can be a cost effective way to improve the overall security and privacy of your network.

wifi Segregating your network will keep your workstations, servers, printers, and other network devices secure while keeping your clients, vendors, and other guests off your main network. Allowing visitors unrestricted access to your company’s primary WiFi network can be a costly mistake. These unmanaged mobile devices can carry all types of sophisticated malware, trojans, viruses, and network probes, just waiting for a chance to attack your network.

Keeping these devices segregated to their own guest network will, at the least, add a layer of protection to your own equipment.

Not only will a guest network keep visitors off your primary WiFi, but it will also keep you from having to give out your primary network’s password to a multitude of strangers. A complex, never changing password can be used for your employees, while a short and simple password can be given out to guests upon arrival, and then changed frequently.

In addition, you can configure your equipment to only broadcast the network ID of your guest network and keep your primary network ID a secret, adding an additional layer of security.

Finally, some of the higher-end WiFi access points and routers will allow you to limit the amount of bandwidth that is allocated to your guest network or control the type of traffic that is allowed to pass through it. Doing so will prevent your visitors from inadvertently bringing your network to a halt with bandwidth-hogging traffic such as streaming video and torrent downloads.

If your business is already allowing visitors access to the primary WiFi network, then there is simply no downside to configuring a second WiFi network for guests, especially if your wireless hardware already supports the option.

Doing so will make your network more secure by allowing you to keep the network IDs and passwords a secret, as well as make it easier for your visitors to connect. Once connected, your guests can then be limited as to how much of your resources they can use, ensuring that your normal business operations aren’t interrupted.

If you have any questions about WiFi permissions or how you can increase both security and customer satisfaction in one go, contact us today by calling (734) 457-5000.

(Image Source: iCLIPART)

How to Build A Strong Online Presence For Your Business

July 28, 2016

Thomas Fox is president of Tech Experts, southeast Michigan’s leading small business computer support company.

Statistics released by Google confirm that 97% of consumers now use online search to find local businesses. So what does this mean for your company?

If you want to reach potential customers, you absolutely must have an established online presence. This has two main benefits. The first involves outbound marketing. A functional website will reinforce your brand, explain your products and services, and communicate how you can solve your customer’s problems. Second, establishing a portal of high-quality online content, known as inbound marketing, will help you establish your brand as an authority and will attract new customers.

There are three simple steps involved in creating a functional and effective online presence.

Go Phish: Keeping An Eye On Your Email

July 28, 2016

Email phishing scams are nothing new in the IT world. There are always new messages coming through that seem more and more realistic. When you add this to your messages from princes, lottery winners, and investment requests, your inbox can grow rapidly.

There are a few ideas that phishing scams use, but there are also ways to look out for them.

There are a few different types of phishing on the Internet. Some will focus specifically on an organization or group.

Others are more generic. Some will take an idea that could apply to those with a certain attribute of family or business life. There are even attempts that pinpoint the “higher ups” in certain organizations and businesses.

So what are ways to notice these scams? A largely common way to decipher what’s real and what is not is the sense of urgency that these messages will have.

They require important personal information as quick as possible. This urgency is used to put your caution aside so you don’t lose out on whatever they are threatening.

These will also be very broad so it seems you’re not the only one receiving this message – and of course, you aren’t.

Either way if someone states they are deleting your emails, suing for some unknown offense, or offering part in a larger grouping of people, it’s likely that you need to take a minute and think about what’s really going on.

Another easy method that cannot be stated enough is the amount of spelling and grammatical errors.

Professional emails are generally well-groomed and checked over by the sender. Phishing scams, however, seem to have a commonality in that they never seem to read properly. These will have easily noticeable spelling errors.

You can also notice that sentence structure is off and it is very broken in general. While people can make spelling mistakes and others may not be the best proofreaders, there is always a need to be on the lookout for errors. In the scenarios where a business or group is targeted, there may be a few other steps to take.

Emails may be sent that were not expected by the receiver. Perhaps it is an event you did not hear about beforehand. Other times, and commonly as of late, there will be a document that the receiver was allegedly “expecting.”

Other times, they will use the tactics mentioned previously such as the urgency or broadness. While none of these are good to open, it is especially dangerous to open any attachments that are in the spam messages.

These can lead to ransomware and cryptoware infections that cost a lot more than the annoyance of seeing the messages.

Luckily, for all of these issues, there are ways to prevent the messages as a whole. Most large email providers will have some level of protection.

The messages will instead be directed towards your junk folder in hopes you won’t accidentally click on them.

For those that use hosted services, providers are likely taking further steps to prevent these messages. Tech Experts is one of these providers; we are able to host email and protect against a large majority of these threats.

Regardless of what you use for email services, it is always important to keep in mind what’s real and what’s too good to be true.

Keeping that in mind can be the deciding factor between infections, data loss, or identity theft.

Is Your System’s Backup Plan Working?

July 28, 2016

At any moment, anything can happen that can cause your computer to fail and lose months – if not, years – of company data. This is why it’s important to have some sort of system backup in place so that files can be retrieved in case anything ever does happen to your computer or network.

Without a backup, recovery often isn’t possible and when it is, it’s often more expensive than having a long-term backup solution in place.

Some believe that just because they have a backup solution, they’ve covered their bases. If a computer goes down, they’re still safe.

Well, what about a fire in the company building? What if both your backup device and your computer are gone? What if the cloud server goes down and your computer goes out around the same time? Seems unlikely, but it can happen.

Natural disasters like flooding or lightning storms, accidents such as fires or the destruction of physical property, human influence like a tampering ex-employee or a ransomware infection… these things typically don’t give you enough warning to move your files somewhere safe. No matter what single backup solution you might use, there is a situation where it can fail.

This is why redundancy of backups is important, such as the cloud or another device. With different backup plans utilizing different locations, you can make sure that no one natural disaster or ransomware infection can stop your business for long. If anything should happen, your data will be untouched somewhere.

It’s recommended that you have at least two different backup plans in different locations. However, the more, the better. Having three different backup plans in different locations like the cloud, an offsite backup, and onsite is optimal in making sure your data is safe.

If your company data is important (which it is), there should not be a second thought in backing it up.
Remember that the more redundancy you have with your backups, the chances of losing your data drop significantly. Also, check to make sure your backup services are working and up to date as often as possible.

That way, you will not have any surprises when you least expect it and when you most need your data. At Tech Experts, we offer backup solutions that include status notifications for every backup.

It seems like we talk about this issue a lot and it’s true. We bring it up so often because disasters do happen and there have been companies that have been crushed by not having a good backup plan. Don’t let your workplace be one of them.

Take a moment and really consider how much effort you would have to put in to bring your business back up to speed after a data disaster. As always, work with your IT department and figure out what plan is best for your company before committing to anything. Interested in learning which backup solutions would best suit your business? Contact Tech Experts at (734) 457-5000.

What’s The Best Way To Prolong Laptop Battery Life?

July 28, 2016

While experts’ advice sometimes conflict, with proper care, your laptop’s battery should last you a few years; without it, it may quickly begin losing charge or need to be charged more frequently.

The confusion on this arises from the different care required for older, nickel-based batteries that lasted longest when completely drained and then completely charged. While it’s inevitable that you’ll occasionally use up all the charge or leave your laptop battery charging beyond reaching full capacity, there is a bit of finesse involved in getting the most out of your lithium battery.

First of all, don’t drain your battery level below 40 to 50% on a regular basis. A partial discharge is far less stressful on your battery, ultimately prolonging its life. This is for your regular charging activity. Once every month or so, however, you should use up every bit of battery life. Since most lithium batteries these days are “smart” ones, they are able to relay information about the remaining amount of charge. By completely draining the battery periodically, it recalibrates this system, making it more accurate in the long run.

Secondly, you should not regularly charge your laptop battery to full capacity. The longer your battery charges, the higher its temperature gets. This adversely affects your battery’s capacity to hold a charge.

Once that capacity is lost, it is gone forever. So, taking this all into account, the best way to prolong laptop battery life is to maintain a charge between 40 and 90% at all times, except for a complete drain monthly.

How An End User Might Accidentally Undermine Your Security

July 28, 2016

Michael Menor is Vice President of Support Services for Tech Experts.

If you’re like every other small business out there, you know that the more employees you hire, the more technology that you have to procure. However, when you have more end-users, you provide more avenues for threats to slip into your network infrastructure unnoticed.

When all it takes is one simple mistake from a single end-user, how can you minimize the chances of falling victim to an untimely hacking attack? We’ve put together a list of honest mistakes that any end-user can make – and how they can be prevented.

Clicking on malicious links
With so much information on the Internet, it’s easy for an employee to search through countless pages without any regard to the sites and links that they’re clicking on.

You need to emphasize the importance of safe browsing, including double-checking the destination of a link before clicking on it. You can do so by hovering over the link and looking in the bottom-left corner of your browser.

Using weak passwords
Employees frequently use passwords that aren’t strong enough to keep hackers out. Often times, they’ll simply use something of personal significance, like the name of their pet or a specific date.

This isn’t the right way to approach password security. Instead, users should attempt to put together passwords that are private, randomized strings of numbers, letters, and symbols.

Losing unencrypted devices
It’s not unheard of for an employee to use company devices in public places. If they accidentally leave their smartphone on the bus or their tablet on a park bench, there’s always the risk that it can be stolen.

Unless you practice proper encryption protocol, any information available on the device can be accessed by the person who finds it, be it a good Samaritan or a tech-savvy thief.

Implementing unapproved solutions
Some employees simply prefer to use solutions that aren’t provided by the company to get their work done. The problem here is that the employee is moving forward without consulting IT about it and that your data is being used in a solution that you can’t control.

Plus, if the employee is using free or open-source software, these often come bundled with unwanted malware that can put your data in even greater peril.

Personal email use
It’s one thing to check your personal email account while at work, but another entirely to use your personal email account to perform work purposes.

As the recent debacle with Hillary Clinton shows, people don’t take kindly to sensitive information being leaked via an unsecured email server that their organization has no control over.

Add in the fact that personal email accounts are often not as secure as those in a professional productivity suite and you have a recipe for disaster. You need to reinforce that your team should keep their work and personal email separate.

Leaving workstations unattended
Besides the fact that some tech-savvy employees are practical jokers, it’s a security risk to leave a workstation unlocked and unattended for long periods of time.

Imagine if someone from outside of your organization walked into your office and accessed confidential files without authorization; that’s on the employee who got up and left the device unattended.

Encourage your employees to always log off of their workstations, or at least lock them, before stepping away from it. User error is a primary cause for concern among businesses, but it can be mostly avoided by providing your staff with the proper training. For more information on IT best practices, give us a call at (734) 457-5000.

Technology Considerations When Moving To A New Office

June 27, 2016

Moving your office is never an easy task. You have to move furniture, personal objects, and above all else, your technology infrastructure. There’s nothing simple about moving your office’s technology, but it’s still nothing to get worried about. That’s why we’re here to help – from suggesting the optimal network cabling, to the proper deployment of new and improved technology solutions.

For example, let’s take a look at your office. You have a certain number of workstations, one for each of your employees. These workstations need to be connected via cable to your business’s network. Otherwise, your team could go without required software, data, and other important resources. Your cabling infrastructure could quickly grow to be uncontrollable, especially if you don’t approach your cabling procedures correctly.

« Previous Page