Helpful Microsoft Office Keyboard Shortcuts

Ctrl Z is the magic undo combo. It simply undoes your last action, say, the paragraph you accidentally erased (it works in other applications, too).

Programs vary in the number of times you can undo something, but some will let you Ctrl Z all the way back to the beginning. (And, yes, there is a redo command, just hit Ctrl Y.)

Ctrl B, Ctrl I, or Ctrl U apply bold, italics, or underline to highlighted text, respectively.

Ctrl P prints whatever is in an active window.

Ctrl Backspace erases an entire word at a time, instead of a letter.

Ctrl up or down arrows let you scroll an entire paragraph at a time, instead of one line, and Ctrl Shift up or down arrow will select an entire paragraph.

Ctrl Enter inserts a page break in Word.

Alt Ctrl C inserts the copyright symbol (Alt Ctrl R inserts the registered trademark symbol, and Alt Ctrl T makes the trademark symbol).

In Outlook, you can jump to the section you want: Ctrl 1 switches to the Mail window, Ctrl 2 switches to the Calender, Ctrl 3 to Contacts, Ctrl 4 to Tasks, and Ctrl 5 to Notes.

Ctrl Shift M starts a new message in Outlook. (Use Ctrl Shift C for a new contact.)

In Outlook e-mail, hit Ctrl N to compose a new message, Ctrl R to reply to a message.

In Microsoft Excel, you can select the entire column by pressing CTRL SPACEBAR, and select the entire row with SHIFT SPACEBAR.


Optimize Your Online Time With Keyboard Shortcuts

Save precious time and effort by optimizing your computer usage skills. Here are a few keyboard shortcuts that will save you time online:

Pressing and holding down your control key, and then the “F” key, will bring up the `find` function. This is really useful when you’re searching for some text on a web page, or trying to find a particular e-mail. This shortcut also works in Word documents.

Control plus “N” will open up a new window. Excellent when reading e-mails and you need to visit some other link without exiting your e-mail program. Or you need to open two e-mails in the same account at the same time, or compose a reply with the e-mail open in front of you.

Pressing shift while you click on a link will open that link in a new window. This is good when you need to visit another site but don’t want to leave the current site.

Pressing your ALT key plus the left arrow key lets you to move to the last page you visited on the web. ALT plus your right arrow key lets you to move forward through websites you’ve visited.