Five Steps To Integrating Your Small Business’ Computer Systems

Your small business is growing fast. Your technology needs are changing just as rapidly. But starting over with a totally new system isn’t an option – who can afford the downtime? Sometimes it can feel like needing to change a tire, but not being able to afford to stop your car.

A better solution is to replace components you’ve outgrown – such as software or a lower-end printer – and add them to the existing computer system.

Tech Experts relies on a methodical approach to integrating new technology for our clients – a five-step process that any small business can follow when adding PCs or software:

1: Identify the problem 
When your business sees its customer satisfaction, efficiency and employee satisfaction levels plummeting, you know it is time to make a change.

But even if your company isn’t experiencing bottlenecks, there may still be opportunities to improve overall efficiency.

We suggest companies start by looking at whatever they do repeatedly for customers. Then, seek out technology that can help the business do that work faster or better. Remember, inefficiency is expensive!

2: Determine What You Need
Once you’ve zeroed in on things needing improvement, the next step is finding the best technology for the situation. In most cases, small business owners shouldn’t be making such choices themselves, but many still try to “cobble it together.”

Whether you hire our firm, or another technology expert, we strongly advocate hiring an tech consultant to recommend equipment and a plan for the future.

We also advise sticking with name-brand hardware and software to avoid most major problems. Ninety percent of a small business’s needs can be handled by off-the-shelf products, many of which are already seamlessly integrated. Basically, this means that they’ll “play nice with other equipment.”

3: Develop a plan 
After selecting (us) as your computer experts, the next step is creating a plan for getting from where you are to where you need to be tech-wise. A timeline, equipment list and critical steps should be part of that plan, including how employees will be brought into the loop.

One of the key things business owners overlook is their personnel. While many employees may be ahead of the curve in their familiarity with different technologies, don’t assume everyone is. Some may actually be tech-averse. Don’t jump too far ahead with the technology. Take incremental steps and everyone can use the new features and benefit from them, rather than being frustrated.

4: Install the Equipment
Likewise, the fewer systems the better. Sixty percent of enterprise software sits on a shelf unused. Only invest in computers and software that will improve your company’s performance. Don’t implement technology for technology’s sake – do it to make more money.

Training should also be a part of your roll-out plan, as well as access to consultants for post support and maintenance.

5: Keep It Maintained 
Contracting with a professional computer company like Tech Experts and keeping software and hardware up-to-date will assure that your technology and your business run smoothly – and continue to grow together.
Give us a call today at (734) 457-5000, or send us an email at:

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